Please see our Price List for further details. Please note that we require prepayment in full since company establishment is an irreversible act. State fees and notary costs are included in all of our packages.
Great question! We require you to fill out our form or contact us by email and submit all the necessary documents, which include:
1) Know Your Customer (KYC) form
2) Application for Company Establisment
3) Scan of your passport and/or national ID card
We will provide you with all the necessary forms via email once the process commences.
NOTE: In certain cases we also require a Politically Exposed Person (PEP) form to be filled out. This will be discussed with you ahead of time if such a need arises.
That depens on a couple of factors and differs for two separate categories of founders:
1) You need to fill out our form or contact us by email and submit all the necessary documents – KYC form, Application for Company establismeht and a scan of your e-residency card
2) We prepare all the necessary registry documents for you along with a guide on how to digitally sign them (1-3 working days)
3) You sign the documents
4) The registry takes up to 5 business days (standard practice is 1-3 days) to reflect the changes
5) You are now a business owner in Estonia!
Total time: 2-8 business days*
NOTE: All founders of the company must be e-residency card holders. If at least one doesn’t have e-resident status, Power of Attorney is required
1) You need to fill out our form or contact us by email and submit all the necessary documents – KYC form, Application for Company establismeht and a scan of your passport or national ID card
2) We establish the company and prepare Power of Attorney forms for you (and all of the founders) (1-3 business days)
3) You (and all of the founders) notarize and apostille the Power of Attorney which needs to be mailed to our office via trackable priority mail or courier
4) We transfer the ownership of the company to you at a notary (1-5 days, based on the availability of the notary)
5) The registry takes up to 5 business days (standard practice is 1-3 days) to reflect the changes
6) You are now a business owner in Estonia!
Total time: 10-14 days*
NOTE: Power of Attorney forms need to be made for each founder and they must reach us IN ESTONIAN or IN ENGLISH so that we are able to use them as is or get them translated. The PoA we submit to you is in English and Estonian. Additional translation fees will apply if such services are necessary for this process.
*This is the timeline in standard practice, which is subject to change based on the quality of data provided and speed of communication by you, shipping times, availability of the notary and/or other circumstances outside of our control. Timelines may vary, however, we always strive to meet your establishment needs in a timely and prompt manner.
Traditional banks require sufficient evidence of substance in Estonia before granting a bank account for non-resident owned businesses due to Anti Money Laundering regualtions. We can discuss your options for opening an account with a traditional bank in Estonia during your free consultation to determine the best course of action if this is something you require.
Fintech options such as Wise, Revolut or Paysera are great alternatives and most of our clients use them for their Estonian company’s banking needs.
They may check accounting documents, because they have to understand if the application for the VAT number is justified. Supporting documents along with with a list of business partners and their EU VAT numbers are usually enough. This includes the balance sheet + P&L statement + bank + invoices + agreements. If a company has real business activity and all documents are in order, the decision will usually be made in a few days.
There are no taxes. The company’s income is only taxed when dividends are shared. In this case the tax rate will be 22%. Your company must get a VAT registration if the property purchase is taxed by VAT. This must be done so that VAT can be refunded if the property is used to generate income for the company.
In Estonia it is not possible to buy a shelf-company with VAT number. The Tax Board does not give the VAT registration to companies that have no business activity or contracts that prove business activity. However, if you buy a company and make some contracts to show that you will start actual business, they will issue the VAT number in a few days. Be advised that this depends how convincing you/we can be. In some cases, VAT registration can take up to 3 weeks.
Donations can be done from the company to NGO-s if they are on the official NGO list. Donations are limited to 10% of profit or 3% of salaries.
1) If you buy a car from a private person no VAT will apply, if you buy the car from EU company with VAT number, they invoice you 0% VAT (if you have VAT registration), if you buy the car from Estonian company, you have to pay 24% of VAT, you can get a refund of 50-100% depending on the purpose of buying the car.
2) If you buy a car from another country, you have to unregister the car from the current register and the car must be physically transported to Estonia. Before the registration, the Department of Motor Vehicles will check whether the car is in line with EU standards, determine that it is not stolen etc. It is also possible that you drive the car here, show it in the DMV and then send the plates and registration documents at a later date.
3) If the car is 2009 or later model, there will be an additional review of the vehicle by the Tax and Custom Department. The board will check if the VAT is paid correctly or if a VAT-free regime applies. It may take up to 2 weeks, during which time you can´t use the car since there is no registration.
4) the Tax Department gives an approval to the DMV for the registration of the car.
1) There are two scenarios to consider:
a) When the company car is used for work-related rides only, 100% of VAT is refunded
b) When personal rides are also included, 50% of VAT is refunded
NOTE: You have to keep a detailed record on your car usage.
2) The full monthly tax burden on a car is as follows:
The maximum cost of benefit – 256 EUR
Taxes – social tax 106,94, income tax 68,05, VAT 42,67, total 217,66
3) Mixed usage: you have to keep a record on work related and personal usage of the car. You register driven km of personal use and the price of km is €0,30.
For example:
Usage – 1000km per month
Work related rides – 500km
Personal rides – 500km.
Taxable amount – 500 (personal rides)*0,30= 150 EUR.
We calculate taxes from the benefit price (personal rides) of 150 EUR
Payable taxes – 124.38 EUR
– the car is for rental
– the car is for sale
– you can deduct the costs 100% and get VAT return 100% if the car is only in business use.
– for mixed usage, you can either compensate a certain % of the cost or pay taxes on non-deductible costs.
There are more details which we can discuss on a case by case basis.